Central Stores

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Welcome Message

The procedure to be adopted for the purchase of diverse kind of equipment and stores required by the various users of the institute should be in consonance with the wider objective to achieve excellence in all acitvities of the Institute be it academic, research or extension. Such procedures, therefore, should address to the needs and aspirations of the actual users and at the same time promote building a conducive environment much needed for the furtherance of Institute activities. The related aspects of accounting, record keeping, inventory stock verification, Asset register etc. will need proper attention so as to make the overall stores and purchase systems efficient and transparent. Emphasis should be laid on the use of office automation to achieve efficiency and responsiveness in functioning.

Forms

Govt. Orders/Guidelines for Procurement

Guidelines

Import Section

About

Indigenous

Requisition Form

Indigenous

About Us

About Us

Indigenous

 

 

Purchase Requisition Form

S & P Manual

 

Personnel

Officer-In-Charge

Anand Kishor Singh

Assistant Registrar

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Voice: 0512 259 7384

 

Work Allocation of Staff Members

 

Unit

Name, Designation and Contact Details

Work Allotted

Bill Unit

 

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Contact No. 0512 259 7275

Anil Kumar Sharma

Superintendent

 

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Voice: 0512 259 7275

  • Overall supervision of the Bill Unit

  • Timely processing of payments against Purchase Orders related to A/C-1, DoSA, CCE, etc.

  • Coordination with the AGUP Audit Team for conducting external audit

  • Attending meetings in various departments and any other work assigned by the Officer-In-Charge

Gopal Chandra Sharma

Senior Assistant

 

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Voice: 0512 259 7275

  • Payment of bills related to Main Account, JEE/GATE and DOSA.

  • Checking of bills.

  • Preparation & Maintenance of Bill files.

  • Maintenance of Bill Register.

  • Maintenance of AP register.

  • Maintenance of bill adjustment register.

  • Maintenance of Ledgers (Consumable/Non-Consumable/LTAS/Maintenance or Service).

  • Maintenance of IR's Registers.

  • Entry of IR's in automation systems.

  • Forwarding of sanctioned bills and advances to Account Section.

  • Assistance to prepare reply of RTI queries.

  • Co-ordination with AGUP Audit Team for conducting of external audit.

  • Follow up action to settle/drop the audit para(s) pertains from S.A.R. (Separate Audit Report) and A.I.R. (Annual Inspection Report).

  • Executive Assistance to Supdt. / Office-In-Charge and other officials.

  • Mr. Sharma will route his work through Superintendent.

  • Any other work assigned by Officer-In-Charge.

GeM Desk

 

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Contact No. 0512 259 7035

Krishna Kaushal Bajpai

Junior Assistant

 

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Voice: 0512 259 7035

  • Handling procurement through GeM Portal for R&D Account / Main Account / JEE / GATE / DOSA.

  • Handling imprest of the Section.

  • Direct purchase and Bid / Custom Bid/ Service Bid / Service Custom Bid / BOQ Bid. Incident management on GeM, from Purchase requisition to contract / P.O. generation on GeM.

  • Resolving the queries regarding the GeM Portal.

  • Oversee Integrity Pact tender process.

  • Liasoning with GeM Authorities.

  • Training sessions related to GeM Portal.

  • Any other work assigned by Officer-In-Charge.

Ranjeet Pal

Junior Assistant

 

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Voice: 0512 259 7285

  • Handling procurement through GeM Portal for R&D Account / Main Account / JEE / GATE / DOSA.

  • Direct purchase and Bid / Custom Bid/ Service Bid / Service Custom Bid / BOQ Bid. Incident management on GeM, from Purchase requisition to contract / P.O. generation on GeM.

  • Resolving the queries regarding the GeM Portal.

  • Liasoning with GeM Authorities.

  • Any other work assigned by Officer-In-Charge.

Import Unit

 

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Contact No. 0512 259 7216

Sudhanshu Paliwal

Junior Assistant

 

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Voice: 0512 259 7216

  • Processing payments for import purchases through LC/TT (SWIFT) and maintaining related registers.

  • Addressing queries regarding LC/TT payments and Customs clearance.

  • Arranging pick-up for import shipments and insurance certificates.

  • Preparing CDEC documentation and verifying customs Bill of Entry checklists.

  • Processing payments for advance duties & taxes and arranging e-Waybills.

  • Receiving, issuing materials, and preparing inspection reports related to import purchases.

  • Monitoring the status of pending inspection reports through regular follow-ups.

  • Performing miscellaneous import-related activities.

  • Sudhanshu will also route his work through the Junior Superintendent.

  • He will also undertake any other work assigned by the Officer-In-Charge.

Receipt Unit

 

Contact No. 0512 259 7316

Rohit Pandey

Senior Assistant

 

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Voice: 0512 259 7316

  • Preparation of Inspection Reports.

  • Receipt and issue of material.

  • Invoices submission to R&D.

  • Procurement and distribution of stationery items, furniture.

  • Ledger posting of Institute Direct purchase & IWD.

  • Stock Transfer of different departments/sections/units/IDPs.

  • Physical Stock Verification of different departments/sections/units/IDPs.

  • Handling imprest of the Section.

  • All work of Receipt Unit will route through Incharge Receipt Unit, Junior Superintendent.

  • Any other work assigned by Officer-In-Charge.

Purchase Unit

 

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Contact No. 0512 259 7214

Bhaskararao Panchireddi

Junior Superintendent

 

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Voice: 0512 259 7214

  • Overall supervision of the Purchase & CPP Units.

  • Checking of indents and purchase proposals.

  • Processing of purchase orders of the Main Account / JEE / GATE / DOSA and OOA.

  • Processing of post-GeM orders of Main Account / JEE / GATE / DOSA and OOA.

  • Handling of any modification/amendment/delivery extension requests and other paperwork necessary for the smooth functioning of purchase procedures.

  • Oversight of the tendering process on the CPP Portal.

  • Issuance of Customs Duty Exemption Certificate / GST Exemption, wherever applicable and as per Government of India norms.

  • Any other work assigned by the Officer-in-Charge.

Sumanta Padhee

Junior Assistant

 

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Voice: 0512 259 7214

  • Handling of domestic and global tenders on the CPP Portal in e-procurement / e-publish mode for the Main Account / JEE / GATE / DOSA.

  • Preparation of tender documentation, tender publication via CPP Portal, and timely updating of evaluation reports.

  • Resolving the queries regarding the CPP Portal.

  • Review and verify indents submitted for procurement.

  • Prepare sanction sheets & purchase order for purchases under the Main Account, JEE, GATE, and DOSA.

  • Process post-GeM purchase orders for Main Account, JEE, GATE, and DOSA.

  • Generate and issue e-way bills as required

  • Handle modifications, amendments, delivery extensions, and other documentation essential for smooth procurement operations.

  • Coordinate with Office Automation for updates in the CSP module to support procurement workflows

  • Manage all post-purchase order activities, including follow-ups and compliance.

  • Issuance of Custom Duty Exemption Certificate/GST Exemption, if applicable and as per norms of GoI.

  • Sending the Scan copy of the purchase orders to the Vendor & Indenter.

  • Maintenance of PO records.

  • Oversee Integrity Pact tender process.

  • Handling and maintenance of PO files.

  • Any other work assigned by the Officer-In-Charge

Arvind Kumar

Junior Assistant

 

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Voice: 0512 259 6532

  • Checking of indents.

  • Preparation of Sanction Sheet for procurement from Main Account.

  • Issuance of the purchase order for procurement from Main Account.

  • Processing of post GeM orders of Main Account.

  • Create and issue e-way bill as and when required.

  • Any modification/amendment/delivery extension request and other paper work necessary for execution of smooth functioning of purchase procedure.

  • Co-ordination with Office Automation for necessary changes in CSP module for the proper functioning of purchase procedure.

  • All Post purchase orders activities.

  • Scanning POs of Main Account.

  • Sending the Scan copy of purchase orders to Vendor & Indenter.

  • Maintenance of PO records.

  • Handling and maintenance of PO files.

  • Any other work assigned by Officer-In-Charge.

 

DAK Cell

 

Contact No. 0512 259 7213

  • Receive and dispatch of paper, files.

  • Handling of photo copy machine.

  • Any other work assigned by Officer-In-Charge /Jr. Supdt./Superintendent/Staff members.

 

  

Improvements in Central Stores

Improvements in Central Stores

Indigenous

 

Office Order

E-Procurement

E-procurement

S & P Manual