Central Stores

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Announcements

Welcome Message

The procedure to be adopted for the purchase of diverse kind of equipment and stores required by the various users of the institute should be in consonance with the wider objective to achieve excellence in all acitvities of the Institute be it academic, research or extension. Such procedures, therefore, should address to the needs and aspirations of the actual users and at the same time promote building a conducive environment much needed for the furtherance of Institute activities. The related aspects of accounting, record keeping, inventory stock verification, Asset register etc. will need proper attention so as to make the overall stores and purchase systems efficient and transparent. Emphasis should be laid on the use of office automation to achieve efficiency and responsiveness in functioning.

Forms

Govt. Orders/Guidelines for Procurement

Guidelines

DFPRs-2022

Import Section

About

Requisition Form

About Us

Purchase Requisition Form

Personnel

Officer-In-Charge 1

Amar Pal

Assistant Registrar (SG)

Email: This email address is being protected from spambots. You need JavaScript enabled to view it. , This email address is being protected from spambots. You need JavaScript enabled to view it.

Voice: 0512 259 2678

Officer-In-Charge 2

Anand Kishor Singh

Assistant Registrar

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Voice: 0512 259 7384

Work Allocation of Staff Members

Unit	Name, Designation & Contact Detail of Official		Work Allocation
Bill Unit This email address is being protected from spambots. You need JavaScript enabled to view it.		Anil Kumar Sharma Superintendent Email: This email address is being protected from spambots. You need JavaScript enabled to view it. Voice: 0512 259 7275	Supervision and coordination of activities pertaining to the Purchase (Indigenous), Receipt, and Bill Units of the Section. Monitoring and overseeing of matters relating to Physical Stock Verification, Write-off, Audit/Post-Audit, RTI, CVC, Hindi, ministerial and inter-departmental correspondence. Any other duties and responsibilities assigned by the Officers-in-Charge from time to time.
		Gopal Chandra Sharma Senior Assistant Email: This email address is being protected from spambots. You need JavaScript enabled to view it. Voice: 0512 259 7275	Payment of bills related to Main Account, JEE/GATE and DOSA. Checking of bills. Preparation of replies to Internal Audit / Post Audit and RTI queries. Preparation & Maintenance of Bill files. Maintenance of Advance Payment register. Maintenance of bill adjustment register. Entry of Invoice’s in Bill Module of Office Automation System. Entry of IR's in Stock Entry Module of Office Automation System. Forwarding of sanctioned bills and advances to Account Section. Preparation of quarterly progress report of CVC, Hindi Cell etc. Assistance to prepare reply of RTI queries. Co-ordination with AGUP Audit Team for conducting of external audit. Follow up action to settle/drop the audit para(s) pertaining to S.A.R. (Separate Audit Report) and A.I.R. (Annual Inspection Report). Executive Assistance to JS/Supdt/Office-In-Charge and other officials. Mr. Gopal will route his work through the Superintendent. Any other work assigned by Officer-In-Charge.
Purchase Unit This email address is being protected from spambots. You need JavaScript enabled to view it.		Arvind Kumar Junior Assistant Email: This email address is being protected from spambots. You need JavaScript enabled to view it. Voice: 0512 259 7214	Checking of indents. Preparation of Sanction Sheet for procurement from Main Account & R&D Account. Issuance of the purchase order for procurement from Main Account & R&D Account. Processing of purchase order of Main and R&D Account. Processing of post GeM orders of Main Account and R&D Account. Create and issue e-way bill as and when required. Any modification/amendment/delivery extension request and other paper work necessary for execution of smooth functioning of purchase procedure. Interdisciplinary relation / co-ordination with indenters, departments / sections / units / IDPs. Co-ordination with Office Automation for necessary changes in CSP module for the proper functioning of purchase procedure. All Post purchase orders activities. Issuance of Custom Duty Exemption Certificate/GST Exemption, if applicable and as per norms of GoI. Scanning POs of Main Account and R&D Account. Sending the Scan copy of purchase orders to Vendor & Indenter. Maintenance of PO records. Handling and maintenance of PO files. Mr. Arvind will route his work through Superintendent. Any other work assigned by Officer-In-Charge.
		Sumit Doharey Assistant Project Manager Email: This email address is being protected from spambots. You need JavaScript enabled to view it. Voice: 0512 259 7214	Handling Non-GeM procurement activities, including purchase file processing, sanction sheets and Purchase Orders. Handling Accounts-related files connected with Store & Purchase operations. Processing and maintaining procurement documentation and ensuring compliance with institutional procedures. Handling Custom Duty Exemption Certificate preparation and related amendments.Processing sanction sheet and Purchase Order modifications/amendments as required. Coordinating with Accounts, Store & Purchase and Internal Audit for procurement and financial documentation. Coordinating with faculty members, vendors and other stakeholders for timely completion of purchase cases. Working with institutional systems/software including Oracle and Telnet for procurement-related activities.
Receipt Unit This email address is being protected from spambots. You need JavaScript enabled to view it.		Rohit Pandey Senior Assistant Email: This email address is being protected from spambots. You need JavaScript enabled to view it. Voice: 0512 259 7316	Procurement of stationery items, furniture. Inventory Management. Physical Stock Verification. Purchase of High Purity Gases. Refilling of High Purity Gas cylinders. Receipt & safe upkeep of written-off material. Helping in maintaining Asset Register of the Institute. Auctioning work of written-off material. Handling Record Management and Weed-Out Process. Mr. Rohit Pandey will report to Officer-In-Charge. Any other work assigned by Officer-In-Charge.
		Santosh Kumar Yadav Senior Assistant Email: This email address is being protected from spambots. You need JavaScript enabled to view it. Voice: 0512 259 7016	Attending Physical Stock Verification meetings Attending Write Off related meetings Gem Consignee for R&D Purchase orders. Distribution of stationery Preparation of CRAC Reports. Invoices submission to R&D. Mr. Santosh Kumar Yadav will report to Officer-In-Charge. Any other work assigned by Officer-In-Charge.
		Manoj Kumar Duklan Assistant Project Manager Voice: 0512 259 7316	Receipt and issue of material. Preparation of Inspection Reports. Entry & distribution of stationery and furniture items IRs and Invoice forwarding to R&D after approval of Indenter and HoD Proper documentation, safe storage and distribution of Laboratory Gases. Co-ordinating with the Suppliers for timely & safe delivery of goods. Co-ordinating with Accounts Section for timely payment to the Suppliers. Supervising unloading of filled gas cylinders and loading of empty cylinders. Issuance of High Purity Gas cylinders. Ledger posting of Institute Direct purchase & IWD. To Assist Receipt & Store unit. All work related to Receipt & Store unit. He will report to Receipt & Store Unit. Any other work assigned by Officer-In-Charge.
Tender Unit (GeM & CPPP) This email address is being protected from spambots. You need JavaScript enabled to view it. This email address is being protected from spambots. You need JavaScript enabled to view it.		Bhaskararao Panchireddi Junior Superintendent Email: This email address is being protected from spambots. You need JavaScript enabled to view it. Voice: 0512 259 7035	Supervision of procurement through GeM & CPP Portal for R&D Account / Main Account / JEE / GATE / DOSA. Supervise the GeM incidents arises against the GeM contracts. Resolving the queries regarding the procurements. Scrutiny of procurement files. Overview the implementation of Integrity Pact. Liaisoning with GeM Authorities. Any other work assigned by Officer-In-Charge.
		Pratik Prakash Senior Assistant Email: This email address is being protected from spambots. You need JavaScript enabled to view it. Voice: 0512 259 7035	Handling procurement through GeM Portal (Direct purchase and Bid / Custom Bid/ Service Bid / Service Custom Bid / BOQ Bid) for R&D Account / Institute Account / JEE / GATE / DOSA. Assist in CPPP tendering process. Assist in implementation of Integrity pact for tenders exceeding the estimated value of Rs. 1 Crore and above. Post purchase order activities – Delivery period extension and Incident management. Liaisoning with GeM Authorities. Mr. Pratik Prakash will route his work through Junior Superintendent. Any other work assigned by Officer-In-Charge.
		Krishna Kaushal Bajpai Senior Assistant Email: This email address is being protected from spambots. You need JavaScript enabled to view it. Voice: 0512 259 7035	Handling procurement through GeM Portal for R&D Account / Main Account / JEE / GATE / DOSA. Direct purchase and Bid / Custom Bid / Service Bid / Service Custom Bid / BOQ Bid. Incident management on GeM, from Purchase requisition to contract / P.O. generation on GeM. Post-purchase order activities – Delivery period extension and Incident management. Assist in implementation of Integrity Pact for tenders exceeding the estimated value of Rs. 1 Crore and above. Liaisoning with GeM Authorities. Training sessions related to GeM Portal. Mr. K. K. Bajpai will route his work through Junior Superintendent. Management of Conference Room booking Module. Any other work assigned by Officer-In-Charge.
		Neeraj Kumar Pandey Assistant Project Manager Email: This email address is being protected from spambots. You need JavaScript enabled to view it. Voice: 0512 259 7035	Generation and processing of GeMARPTS reports. Checking product/category availability on GeM. Coordination with Indentors regarding GeMARPTS requirements. Processing of Direct Purchase cases on GeM. Verification of product specifications, quantity, price and seller details. Preparation and processing of purchase-related documents. Preparation and creation of GeM Bids. Preparation and compilation of procurement data in CSV/Excel format. Maintaining and updating EMD and PBG details in Excel. Tracking EMD submission, release and refund status. Drafting official letters and emails related to release / refund / status / confirmation of EMD, submission / release / return of PBG, work related to Bank Guarantee.
		Ayodhya Prasad Prajapati Senior Assistant Email: This email address is being protected from spambots. You need JavaScript enabled to view it. Voice: 0512 259 7035	Handling procurement through CPP Portal & GeM Portal for R&D Account / Main Account / JEE / GATE / DOSA. Assist in implementation of Integrity Pact for tenders exceeding the estimated value of Rs. 1 Crore and above. Post-purchase order activities – Delivery period extension and Incident management. Resolving the queries regarding the CPP & GeM Portal. Liaisoning with GeM Authorities. Mr. Ayodhya will route his work through Junior Superintendent. Any other work assigned by Officer-In-Charge.
		Ranjeet Pal Junior Assistant Email: This email address is being protected from spambots. You need JavaScript enabled to view it. Voice: 0512 259 7035	Handling procurement through GeM Portal for R&D Account / Main Account / JEE / GATE / DOSA. Direct purchase and Bid / Custom Bid/ Service Bid / Service Custom Bid / BOQ Bid. Incident management on GeM, from Purchase requisition to contract / P.O. generation on GeM. Post-purchase order activities – Delivery period extension and Incident management. Liaisoning with GeM Authorities. Mr. Ranjeet will route his work through Junior Superintendent. Any other work assigned by Officer-In-Charge.
Import Unit This email address is being protected from spambots. You need JavaScript enabled to view it.		Durgesh Kumar Junior Superintendent Email: This email address is being protected from spambots. You need JavaScript enabled to view it. Voice: 0512 259 7216	Supervision of the operations of the Import Section. To ensure strict compliance with all protocols related to purchase orders. Oversee timely and accurate responses to RTI queries. Reviewing import purchase proposals. Verifying GTE proposals for approvals and resolving related observations. Addressing queries related to import purchases and re-exports. Assisting in and ensuring timely execution of the tender/renewal process for freight forwarder cum customs house agent services and marine cargo open cover insurance policy. Monitoring the status of pending inspection reports through regular follow-ups. Performing miscellaneous import-related activities. Coordination with the AGUP Audit Team to ensure seamless audit processes. He will also undertake any other work assigned by the Officer-In-Charge.
		Nisar Ahmad Senior Assistant Email: This email address is being protected from spambots. You need JavaScript enabled to view it. Voice: 0512 259 7216	Processing and verifying Courier/CHA bills and ensuring their timely submission and payment. Processing payments against import purchases through Letter of Credit (LC) and Telegraphic Transfer (TT/SWIFT) and maintaining the relevant records/registers. Handling queries related to LC/TT payments, banking documentation, and customs clearance in coordination with the concerned stakeholders. Processing advance payments towards customs duties and taxes and coordinating for the generation and arrangement of required e-Waybills. Monitoring the status of pending inspection reports and undertaking regular follow-ups with the concerned sections/ officers to ensure timely submission and disposal. Maintaining necessary records, registers, and databases pertaining to import, export/re-export payments and other related payment activities. Undertaking miscellaneous activities related to imports, exports, re-exports, payments, and logistics, as required from time to time. Any other work assigned by Officer-In-Charge.
		Sudhanshu Paliwal Junior Assistant Email: This email address is being protected from spambots. You need JavaScript enabled to view it. Voice: 0512 259 7216	Reviewing import purchase proposals and ensuring compliance with applicable rules, procedures, and documentation requirements. Preparing indents, sanction sheets, purchase orders, and related documents for import purchases. Assisting in documentation for exports and re-exports. Preparing, scrutinizing, and processing GTE proposals for obtaining necessary approvals and addressing observations raised during the process. He will route his work through the Junior Superintendent for necessary examination, processing, and further submission. He will also undertake any other duties/work assigned by the Officer-in-Charge from time to time.
		Fahad Anwar Assistant Project Manager Voice: 0512 259 7216	Receiving and verifying accurate shipping documents (commercial invoice, packing list, BL/AWB, CO etc). Coordination with Customs Broker/CHA and freight forwarders Bill of Entry and customs duty/IGST assessment. All type of work related custom clearance. Arranging pick-up, delivery for import shipments and insurance certificates. Preparing CDEC documentation and verifying customs Bill of Entry checklists. Monitoring shipment arrival and clearance. Preparing documentation for exports and re-exports and coordinating with the concerned courier / CHA for timely delivery of consignments to the designated destination. Maintain records and master data related clearance and re-export. He will route his work through the Senior Assistant/ Junior Superintendent for necessary examination, processing, and further submission. He will also undertake any other duties/work assigned by the Officer-in-Charge from time to time.