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Central Stores

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Announcements


  • MOE OM dated 29.01.2021
  • MOF OM dated 08.01.2021
  • Circular regarding closing of Account for the F.Y. 2020-21
  • Flowchart for purchase procedure on GeM.
  • Procedure GeM Availability Report & Past Transaction Summary
  • Procurement through GeM and outside GeM
  • GTE Approval format revised
  • Single Tender Enq Flowchart
  • Office order regarding global tender enquiry

 

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Welcome Message


The procedure to be adopted for the purchase of diverse kind of equipment and stores required by the various users of the institute should be in consonance with the wider objective to achieve excellence in all acitvities of the Institute be it academic, research or extension. Such procedures, therefore, should address to the needs and aspirations of the actual users and at the same time promote building a conducive environment much needed for the furtherance of Institute activities. The related aspects of accounting, record keeping, inventory stock verification, Asset register etc. will need proper attention so as to make the overall stores and purchase systems efficient and transparent. Emphasis should be laid on the use of office automation to achieve efficiency and responsiveness in functioning.

Forms


GFR-2017


Guidelines


  • DFPR-2018

Import Section

About


Indigenous

Requisition Form


Indigenous

About Us

About Us


Indigenous

 

 

Purchase Requisition Form


S & P Manual

 

Personnel

Officer-In-Charge, S&P

Mr. B.S.Negi

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Phone: 0512-259-7384 (O)

   

Purchase,Receipt & Bill Unit

Mr. O. P. Shah
Superintendent

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Phone: 0512-259-7275 (O)

Maintenance of AP register, Bill Register, bill adjustment register, Ledgers (Consumable and Non Consumable) and IR's Registers.
Sending of passed bills and advances to Account Section after checking, calculation and signatures. Entry of IR's in automation systems. Other work assigned by the incharge

Krishna Kaushal Bajpai
Junior Assistant

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Phone: 0512-259-7275 (O)

Procurement Processes which is through GeM Portal (under Direct Purchase/BID/RA & PAC methods). Activation & Updating of GeM User/Buyer/PAO accounts of Faculties & Staff members regularly.
Assistance in Works related to Bill Unit such as Maintenance of Bill & AP Registers, Ledgers/L1/L2/L3 & L4 (Consumable, Non Consumable, LTAS & Services/Maintenance) and IR's Registers.
Sending of passed bills and advances to Account Section after detailed checking in various aspects such as calculations, GST applicability, Late Delivery charges majorly & all other standard points which should be in proper manner in tax invoices/bills. Entry & Update of IR's in automation systems. Other work assigned by the In-charge Unit & Dept.

E-procurement

Mr. Ayodhya Prasad Prajapati
Junior Assistant

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Phone: 0512-259-6822 (O)

Assisting in all purchase related activities. Preparation of indents, sanction sheet, comparative Statement Preparation, floating of enquiry of quotations.Work related to issue of Road permit, Custom Duty and Excise Duty

Purchase Section

Mr. Kundan Kumar Pandey
Senior Assistant


Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Phone: 0512-259-7214 (O)

Supervision of all purchase order related works such as enquiry process, comparitive statements, sanction sheet and processing of purchase orders. Work related to liveries and rate contract and other works assigned time to time.

Mr. Manish Dutt Budakoti

Mr. Gopendra Mishra
Junior Assistant

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Phone: 0512-259-7214 (O)

All works related to purchase unit. Preparation of indents, sanction sheet, comparative Statement Preparation, floating of enquiry of quotations, issuance of purchase orders and post purchase orders activities.Work related to issue of Road permit, Custom Duty and Excise Duty.Work related to liveries and rate contract and other works assigned time to time.Handling automation activities of the section.Handling Imprest & bills related work of the section.

Mr. Bharat
Attendent

Phone: 0512-259-7214 (O)

Attendant to Dy. Registrar (S&P)

   
       

Receipt Unit

Mr. Nisar Ahmad
Junior Assistant

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Phone: 0512-259-7316 (O)

Improvements in Store & Purchase through 5'S, Assisting clearance of consignments, Receipt of materials, IR creation, Arranging delivery of consignments to indenters, Institute Asset Register, Invoices submission to R&D, Receipt & Issue of cheques, Procurement of Stationary, Faculty Furniture & Liveries, Issuing of Stationary, Faculty Furniture & Liveries, Arranging refilling of Institute Gases, Ledger posting of Institute Direct purchase & IWD, Managing Stock able items.

Mr. B. Paswan
Attendant

Phone: 0512-259-7316 (O)

Delivery of material, all the works of attendant.

Import Section

Mr. Raj Kumar Srivastava
Junior Superintendent

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Phone: 0512-259-7216 (O)

Supervision of Import & indigenous purchase units.

Mr. Pratik Prakash
Junior Assistant

Phone: 0512-259-7216 (O)

Assisting payment to suppliers / CHA, Marine Insurance, RTI & all other import sections works.

Mr. Awadh Kishor Yadav
Junior Assistant

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Phone: 0512-259-7216 (O)

Assisting payment to suppliers / CHA, Marine Insurance, RTI & all other import sections works.

   
       

 

 

Improvements in Central Stores

Improvements in Central Stores


Indigenous

 

Office Order

Office Order


  • Regarding procurement through GeM Portal
  • Regarding financial limit for written-off items,GFR-10 & security money
  • Regarding formation of Purchase Committee, Competent Authority to approve Purchase Committee, Purchase through GeM & Import procedure
  • Regarding Shipment/Delivery terms of Import Purchase Orders
  • Notice for Annual Physical verification of stores for the Yr. 16-17
  • New Write Off Procedures
  • Guidelines for Write Off 28.02.14

 

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E-Procurement

E-procurement


S & P Manual

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