Import

 
 
  • For importing of goods : Above to Rs. 1 lakh, the Committee approval from the competent authority (minimum 3 members ) and signatures of the members must be required.

  • If the quotation is submitted by the Indian Agent, An authorization Certificate from Principal Supplier should be attached about their Agency Commission .

  • All the Quotations should be invited as on FOB Basis to avoid heavy demurrages now a days. FOB – Free on Board means that the seller delivers the goods at nominated port of destination and he is responsible to get clear all the formalities of Export and Handling over the goods to Airlines/Freight Forwarder. Buyer will pay only freight charges from seller destination to buyer destination . Price of packing +Forwarding + inland freight (from Company Godown to nearest Airport) are already included in FOB price. (handling and pick charges are not included in FOB).

Cost and Freight ( C&F)

Cost and Freight means that the seller delivers the goods at Air/Seas port and he is responsible to get clears all the formalities of export, pay the freight charged and handling over the goods to airlines /freight forwarder .Price of packing + forwarding + inland freight (From company Godown to their nearest airport.) + Airfreight ( from seller port of destination to buyer's destination) is already included in C&F prices.

Cost and Freight ( CIF)

Cost & Freight means that the seller deliver s the goods at Air/Sea Port and he is responsible to get clear all the formalities of Export, pay the freight charges and handing over the goods to Airlines/Freight forwarder & seller will be responsible to make an insurance arrangement at their end from seller ware house to buyer ware house. Price of packing + forwarding + inland freight ( from co-godown to their nearest Airport) + Air freight (from seller port of destination to buyer destination) and cost of Insurance upto buyer's destination / ware house are already included in C&F price.

Mode of Foreign Currency Payment

Advance Payment through Demand Draft After confirmation of Purchase Order, we can release the supplier's payment maximum equivalent to US $ 5000.00 excess to US $ 5,000.00 we can release the suppliers payment only against the Bank Guarantee from the reputed bank but it is a time taking procedure.

Advance Payment through (TT/Swift/Wire Transfer)

After confirmation of Purchase Order , we can release the supplier's payment maximum amount equivalent to US $ 5000.00 ( it will be very faster releasing of payment method ). In case amount excess to US $ 5000.00 we can release the supplier's payment only against the Bank Guaranty (BG) from reputed bank. It is a faster procedure.

CAD Payment (Cash against Document)

After supplying of material or evidence of shipping documents, we can release the suppliers payment any amount of order value .

Payment through LC (Letter of Credit)

After confirmation of Purchase Order we can release the supplier's payment through letter of credit (any amount of order value) on the basis of the Institute's terms and conditions.

Budget Sanctioning Powers

REGISTRAR/HODS IN CASE OF NON CONSUMABLE AND LTA UP TO 1 LAKH AND IN CASE OF CONSUMABLE 20,000/-

DY. DIRECTOR IN CASE OF NON CONSUMABLE AND LTA UP TO 4 LAKHS & IN CASE OF CONSUMABLE 1 LAKH

AND IN ALL OTHER CASES DIRECTOR

  1. Import Section is dealing with all kinds of Imported Goods of the Institue Labs. To avoid delay in processing purchase order, kindly check if the requisition has been sent in the appropriate requisiton format (prescribed format).

  2. Whether budget provision is clearly mentioned for budgetary control.

  3. Whether indent is approved by the competent authority.

  4. Whether quotation is signed by the indenter/HOD /Committee members if any.

  5. Whether certificate of NMIC ( Non manufacturing in India ) is attached.

  6. Whether proper justification given when a single quotation is considered.

  7. Whether valid authorisation letter from Principal Supplier in favour of Indian Agent attached.

  8. Whether Agency Commission has been specifically mentioned which is to be paid in Indian currency.

  9. Whether the guarantee period of equipment has been specified.

  10. Whether the quotation is valid for 60 days from the date of issue.

  11. Whether the partial shipment is being contemplated, if so, the same is not acceptable.

  12. Whether insurance is being arranged by institute, if so, please mention that clause in the enquiry .

  13. Whether quotation value is in Foreign Currency.