Using Microsoft Teams for Online Meeting

1. Requirement for using MS Teams

• To schedule a meeting on MS Teams, an account on MS Exchange is required. If you do not have an MS Exchange account under IIT Kanpur's subscription, see Point-2 below.

2. Moving to MS Exchange

(If you already have an account on MS Exchange, ignore this step)

• You have the option to move your IIT Kanpur Email account username@iitk.ac.in to MS Exchange. Moving your account to IIT Kanpur email account to MS Exchange has some advantages and disadvantages. Click Here for details.
• If you would like to remain on IIT Kanpur Email service, then you will be provided with a new account on MS Exchange, which will be username@iitkacin.onmcrosoft.com.
• Use this form to send request for moving to MS Exchange with one of the above choices:Click Here

3. Schedule a Meeting

• Follow this link on how to schedule a meeting: Video
• Maximum participants per meeting is 300.
• If you prefer to schedule a webinar, contact gopesh@iitk.ac.in .

4. Join a Meeting

• Through a meeting link, follow this procedure: Video
• Through a Meeting ID and Passcode, follow this procedure: Video

5. Screen Sharing

• Procedure
  • Click Share icon at the top right cornor of MS Teams.
  • Select Screen / Window / App that you want to show.
  • Screen / Window / App what you are showing is surrounded by red border.
• Select Stop sharing to stop showing your screen.

6. Recording a Meeting

• Procedure
  • Start or join the meeting.
  • To start recording in MS Teams, select More actions > Record and transcribe > Start recording.
    Everyone in the meeting will be notified that recording and transcription have started.
  • To stop recording in MS Teams, select More actions > Record and transcribe > Stop recording.
    
• Sharing MS Teams recording (Video).
  • All MS Teams recording are saved in Recording folder under Meeting Organizer's OneDrive
  • To share the recording, go to recordings folder in OneDrive.
  • Right click on the file and select Share.