Advertisement Number: P.Rect./R&D/2026/201

Applications are invited for the Posts of Deputy Project Manager in the Office of the Dean of Students’ Affairs, IIT Kanpur.

1. Project Number: DOSA/DOSA/2023420
2. Name of Post: Deputy Project Manager
3. Number of Post- 07 (Seven) (No. of post may increase or decrease)
4. Salary: 23000-2000-59000 per month (Consolidated)
5. Duration of Appointment: The above posts are purely temporary and contractual basis for a period of one year from the date of appointment or until the end of the project, whichever is earlier. Term is extendable based on satisfactory performance and requirement of the office.

6. Minimum Qualification & Post qualification Experience for all 07 (Seven) posts:

(a) CA/ICWA/CS Or
(b) Post graduate degree + 5 years of relevant experience Or
(c) Graduate degree + 8 years of relevant experience at appropriate level.

7. Job descriptions & desirable experience for all 07 (Seven) posts are mentioned below.:

(I) Deputy Project Manager (DOSA Reception Desk)          (01 Post)

• Receiving and welcoming of visitors.
• Attending and transferring incoming phone calls.
• Managing appointments and meeting schedules.
• Receiving and dispatching letters, dak and couriers.
• Forwarding documents to the concerned department/officer.
• Handling basic queries of visitors and employees.
• Conveying important messages to concerned officers.
• Maintaining office registers, files and records.
• Handling of stationary items, printing, scanning and photocopying work.
• Coordinating with other departments.
• Assisting office staff in administrative work.

(II) Deputy Project Manager (DOSA HM Desk)          (01 Post)

• Hall Accommodation Allotment (Handling Student Queries & coordination / Hostel allotment / availability check).
• Hall Data (Mails / Coordinating with Hall Managers/ Compile).
• Wardens Appointment / Extension of term- (Note sheet, Office order, filing).
• Summer Internship Hall Allocation (DSAC / SURGE).
• Pingala – (Verifying Student Registration, Room Allocation- De allocation, updating status of Rooms/ Increase Bed Capacity / updating SBRA Rooms Status and other tasks).
• Handling Accommodation Related Data.
• Students Termination status dispatch to the Halls.
• Assisting During Y26 Students Registration (halls visit) & Convocation stay.
• Other task assigned by the higher authorities.

(III) Deputy Project Manager (DOSA Account Desk)          (02 Posts)

• Handle all financial activities of Hall Management Accounts, including Hall affairs, bill preparation, vendor payments, POS machine management, and direct payments.
• Scrutinize, verify, and process vendor invoices, including Mess, Service & Housekeeping, EPF, ESIC, electricity, and other direct payment bills, as per applicable GFR/Non-GFR procedures.
• Maintain proper records of files, Bank/Cash Book, Hall affairs, service bills, vendor payments, and scrutinized direct payment bills.
• Review and reconcile invoices for accuracy and compliance with applicable requirements, including TDS, GST, EPF, ESIC, Direct Payment Forms, and Asset Forms.
• Prepare NEFT payment files, verify vendor bank details against Vendor Master Data, and record Journal Vouchers (JVs) and payment transactions in Tally ERP.
• Ensure timely compliance with TDS, GST, EPF and ESIC requirements, including TDS on GST, monthly TDS payments, and assistance in quarterly TDS return preparation and filing.
• Coordinate with Hall Offices and vendors and follow up on pending invoices and payment-related matters to ensure timely and accurate payments.
• Prepare and submit timely reports to the DOSA Office and maintain financial transactions/records in Pingala Software, ensuring transparency and accuracy.

(IV) Deputy Project Manager (DOSA Hall Offices)          (03 Posts)

• Five years of working experience in the Office Management preferably in Hostel Office.
• Candidates should have a good knowledge of computer applications.
• The candidate should have at-least 5 years of experience in office procedures, administrative matters, public dealing, maintaining stock register, ledgers & preparation of reports with an exposure in Tally Software.

Interested candidates should apply online through the link mentioned below by uploading their educational & experience details. They should also upload the self-attested copies of marks sheets/ certificates of qualifying degree & experience in online application form.

Applications form online link: Google link

Applications received through online mode in the above link only will be considered. Other mode of applications will not be considered.

The last date of applying for the above post through e-mail is on or before 09-10-2026.

Office reserves the right to fix suitable criteria for short listing of eligible candidates. Apart from the finally selected candidates, a separate waiting list of candidates finally interviewed will also be maintained by the selection committee.

Please Note: -

(a) Only short-listed candidates will be called for the written test/interview through e-mail.

(b) The decision of selection committee will be final and binding in this regard.

(c) No interim correspondence will be entertained.

(d) No TA/DA will be paid to attend the written test/interview.

Deputy Registrar (Student Affairs)
Level-4, DOSA Office, Faculty Building Annex
IIT Kanpur - 208016