How to apply for Leave


In case of undergraduate students a maximum of 7 days casual leave and 15 days medical leave can be taken in a semester.

Following steps are to be followed to apply for the same:
  • Form can be taken from the Undergraduate Office (FB 151) or can be downloaded from the following link :
    http://www.iitk.ac.in/doaa/leave_appl.pdf
  • Fill in the form giving your personal details, your course details, the dates of absence from the institute and the reason for the leave
  • Attach a certificate issued by a registered medical practitioner (preferably from the Health Centre) in case you are applying for the medical leave
  • Now get it signed by the DUGC convener if you are a professional year student
What are professional years?
An undergraduate student who has registered in the B. Tech/ B. Tech - M. Tech (Dual)/ MSc (5 year Int) is considered to be in professional years from the 3rd semester onwards whereas for all other undergraduate students the professional year starts from the first semester itself.
  • If you are a student who is not in the professional year you can skip the above step and can directly proceed to the following step
  • Get the form signed by the SUGC convener or you can even submit it in the Undergraduate Office and wait for the approval
Note: A leave of more than 3 weeks is not allowed in the semester and in case you want a leave for a period more than 3 weeks, you have to take a semester drop.

In case of postgraduate students there is no prescribed format to apply for the leave. All required is a letter addressed to SPGC convener stating the reason and the period of leave. You have to get it signed by the DPGC convener followed by the SPGC convener and submit it in the Postgraduate Office.